Planning permits

What is a planning permit?

A planning permit is a permit issued by a responsible authority that allows the permit holder to undertake a particular activity or development on a particular piece of land; the permit usually sets out the conditions that apply to the activity or development.

A planning permit may be required by a planning scheme before land can be used or developed. For example, zoning provisions generally regulate planning permit requirements for the use and development of land within that zone.

When is a planning permit required?

Planning schemes specify when a planning permit is required to use and develop land. Decisions about planning permits are made by a responsible authority under the PE Act. Local councils are generally the relevant responsible authority. They are responsible for issuing planning permits and ensuring that planning schemes and permits are complied with (ss 13, 14 PE Act). Planning schemes set out zones in which specified uses of land:

are prohibited;

require a permit; or

do not require a planning permit when undertaken in accordance with any conditions that might be stated in the planning scheme.

Planning permits may also be required by overlays.

A permit to undertake a land use may be granted subject to conditions. In view of the uniformity and generality of the standard provisions of the VPPs (seeVictoria Planning Provisions”), the discretion to grant permits – and the conditions that might be attached to them – are important in tailoring planning regulation to the unique needs of local environments.

Certificates of compliance

If you are unsure whether a planning permit is required, you can apply to the responsible authority for a certificate of compliance. A certificate of compliance cannot be issued if a planning permit is required for all or part of the use or development. A planning proposal that receives a certificate of compliance is not publicised or subjected to appeal on its merits.

Anyone who believes they have been adversely affected by a material misstatement or concealment of fact in relation to a certificate of compliance may apply to VCAT to have it cancelled or amended (s 97N–97O PE Act).

Permits: applications, notice and availability for inspection

If a planning permit is required, a public notice of the proposal may be needed. In deciding whether a public notice is necessary, a responsible authority must consider specific issues, which are set out in the PE Act and the planning scheme.

A public notice is not required by some planning permits under certain overlays (e.g. the design and development overlay) or for small or straightforward permit applications (this is discussed further in “Objections”).

All applications for planning permits must be made available for public inspection free of charge at the offices of the responsible authority (s 51 PE Act) and may also be made available online. The responsible authority may require the person or company applying for the permit to give notice of the application to specified people and in specific ways, such as by letter, notice on the land concerned or an advertisement in newspapers.

If the applicant is not required to give notice, the responsible authority is obliged to notify:

owners and occupiers of adjoining properties, unless the council is satisfied that the permit will not cause any material detriment (s 52(1)(a));

any other person the responsible authority considers may suffer material detriment if the permit is granted (s 52(1)(d));

any person the planning scheme requires to be notified (usually a referral authority, such as DELWP) (s 52(1)(c)); and

any municipal council materially affected (s 52(1)).

If the responsible authority does not tell the applicant within 10 days of the application whether or not they have to give notice, and to whom, then the applicant can go ahead and give notice to adjoining landowners and occupiers and to anyone else whom the planning scheme requires be told. It is enough for them to do so by putting a sign on the affected land and publishing a notice in newspapers circulating in the area (s 52(2A)).

A planning scheme can exempt some classes of applications from all the usual notice requirements, but there may be alternative notice requirements (ss 6(2), 52(4), (5)).

People who believe they should have been given notice, but were not, can apply to VCAT for the permit to be cancelled or amended (ss 87, 89).

Responsible authorities cannot grant themselves permits. They must apply to the Minister for Planning, except where the planning scheme provides an exemption (s 96(1)).

Objections by referral authorities

Planning schemes sometimes require a permit to be referred to a specific authority or government department for advice. These authorities and government departments are known as referral authorities. Under the PE Act and clause 66 in all planning schemes, there are two types of referral authority: determining and recommending referral authorities.

A determining referral authority can require a permit to be rejected, or for conditions to be applied to a permit. On the other hand, the advice of a recommending referral authority only needs to be considered by a responsible authority in deciding whether or not to grant a permit.

If a referral authority requires certain conditions to be included in a planning permit, the responsible authority must include those conditions before it grants the permit (s 62(1)(a) PE Act). A permit to develop coastal Crown land must not be granted unless the minister administering the Coastal Management Act 1995 (Vic) has consented (s 61(3)).

A referral authority has specific duties that it must carry out under the PE Act (s 14A). A referral authority must:

consider the objectives of planning in Victoria;

consider the minister’s directions;

comply with the PE Act;

consider the land’s planning scheme;

provide information and reports as required by the minister.

Objections by the public

The general position under the PE Act is that anyone who may be affected by the grant of a planning permit can object to the permit.

However, there have always been significant exceptions to this general position for certain types of permit applications. Also, the VicSmart reforms introduced in 2014 and 2017 significantly reduced the notice and objection rights for many developments.

Where there is a right to object, the objection must be made to the responsible authority in writing, stating the reasons for the objection and how the objector will be affected by the proposed land use (s 57 PE Act). This does not necessarily mean that the objector has to show how they are personally affected. Objections should be lodged within 14 days of notice of the application being given by the responsible authority (s 59 PE).

The responsible authority may have a standard form for objections.

Objections may be based on broad public interest issues (discussed further below).

Relevant considerations

The considerations relevant to deciding whether or not to grant a permit are set out in the PE Act and planning schemes. These matters may include documents incorporated into the planning scheme and other reference material.

Applications that qualify for VicSmart must be:

classified as a VicSmart application type (the full list of these types is available at www.planning.vic.gov.au/planning-permit-applications/vicsmart);

located in a specific zone or overlay; and

meet a list of criteria.

Examples of types of applications listed by VicSmart include some types of subdivisions, buildings and works in zones or overlays, and advertising signs. For more information about VicSmart, see www.planning.vic.gov.au/planning-permit-applications/vicsmart.

The responsible authority must consider any significant effects that the proposed land use or development might have on the environment, and it may have regard to social and economic effects (s 60(1A)(a) PE Act).

Section 84B(1) of the PE Act sets out a detailed range of matters that VCAT must take into account when reviewing a decision to grant a permit (seeVictorian Civil and Administrative Tribunal”). These include:

the objectives of planning in Victoria (see s 4);

State Environment Protection Policies (SEPPs) made under the EP Act;

the opportunity for people residing in the vicinity of the relevant land to participate in the decision;

planning schemes; and

regional strategy plans made under part 3A of the PE Act.

ResCode provides for a range of relevant considerations in urban planning matters, particularly with respect to streetscape and neighbourhood character. Note that there is no single ResCode text. Its provisions are incorporated into a range of planning laws, including clauses 54–56 of the VPPs, amendments to land use zones.

For objectors

The grounds for objecting to a planning permit must address planning considerations. Detriment to the “amenity” of the neighbourhood is an important planning consideration. Amenity includes any features, benefits or advantages of the local environment that people currently enjoy. Any effect on views, noise, traffic, or the area’s general atmosphere is relevant. The social and economic impact of a proposed development on the local community is also relevant, but private economic impacts are not. Whether the proposal is consistent with the planning scheme or orderly planning in the area is an important consideration.

Subjective concerns are not legitimate social effects. Widely held views and fears may be relevant, whether regarded as legitimate or not, because of the effects on lifestyle that living under fear might have. A planning case illustrating loss of amenity that would be caused by animal keeping and training is Cremin v Cardinia SC [2004] VCAT 1288.

In 2015, sections 60(1B) and 84B(2)(jb) were added to the PE Act to recognise that the number of objectors may be relevant when considering whether a proposed use of land or a development will have a significant social effect.

These amendments followed Stonnington City Council v Lend Lease Apartments (Armadale) Pty Ltd [2013] VSC 505 and Macedon Ranges Shire Council v Romsey Hotel Pty Ltd [2008] VSCA 45. These decisions found that while the number of objectors alone cannot be grounds for refusing a planning permit, the extent of opposition may be relevant in determining whether a proposed use of land or a development will have a significant social effect.

The 2015 amendments to the PE Act were tested in Backman & Co Pty Ltd v Boroondara City Council [2015] VCAT 1836, which held that objections to the construction of an apartment building that were based on the demographics of the likely occupants were not relevant because the alleged social effect did not have a direct connection to the permit triggers.

Objections to broiler farms in Vukadinovic v Mount Alexander Shire Council (No 6) (Correction) [2015] VCAT 1993 confirmed that having a large number of objectors contributes to whether the development will have a significant social effect but is not grounds in itself for refusing a planning permit.

The relevance of nature conservation as a priority in planning has been recognised in many subsequent cases (e.g. Clare v Maroondah CC [2004] VCAT 770; Jazownick v Wodonga CC [2006] VCAT 952).

In some instances, particular overlays may not permit review rights (e.g. a heritage overlay, erosion management overlay, development plan overlay or an incorporated plan overlay).

The objectives of planning in section 4 of the PE Act, discussed at the beginning of this chapter, could provide other possible grounds of objection.

For the responsible authority

The responsible authority must consider a number of matters when deciding on a permit application (s 60(1) PE Act), for example:

the relevant planning scheme;

the objectives of planning in Victoria;

all objections and other submissions that it has received and which have not been withdrawn;

any decision and comments of a referral authority that it has received; and

any significant effects that the responsible authority considers the use or development may have on the environment, or that the responsible authority considers the environment may have on the use or development.

The responsible authority may also consider significant social and economic effects, and any strategic plan, policy statement, code, guideline or amendment to the planning scheme that is adopted but not yet in force, and other relevant matters (s 60(1A)).

Moral objections to a type of land use (e.g. as a brothel or for gaming activities) are not proper planning considerations.

There has been discussion from VCAT about gaming and liquor licensing matters that have planning considerations. Although licensing and gaming regulation have provided more subjective tests on the issue of impact assessment, the 2009 Swancom Case suggested that the consideration of cumulative impact assessment issues are also relevant to planning matters. (See Swancom Pty Ltd v Yarra City Council [2009] VCAT 923 and Romsey Hotel Pty Ltd v Victorian Commission for Gambling Regulation [2009] VCAT 2275.)

Private economic impacts are not relevant. However, a permit that allows the removal of a subdivision restriction is not allowed unless the owner of the benefited land is unlikely to suffer financial loss, loss of amenity, or loss from change to the character of the neighbourhood (s 60(2)).

Conditions and special agreements

Responsible authorities can impose conditions on a permit, as long as they are fair and reasonably related to the permitted development (s 62 PE Act). The conditions may require the owner or person using the land to comply with other permits, such as waste discharge licences (seeEPA Victoria”), consolidate land titles, or impose restrictions on sub-division of the land.

A condition in a planning permit that requires compliance with other permits or licences can be useful because any breaches of the other licences can then be enforced under the PE Act. The advantage of this is that a breach of a condition in a planning permit can be enforced relatively easily by going to VCAT. Other environmental licences and permits cannot be enforced by members of the public.

A requirement that the landowner enter into an agreement with the responsible authority may also be included as a permit condition or a planning scheme amendment. The agreement, known as a “section 173 agreement”, is registered on the title and binds future owners of the land (ss 173–182). These agreements can cover issues that are not technically regarded in the law as related to the permitted development.

The VCAT decision of Bass Coast SC v Tew (Red Dot) [2012] VCAT 658, notes that ending a section 173 agreement requires the consent of all people who are bound by any covenant to the agreement.

Minister’s power to “call in” decisions

The Minister for Planning (“minister”) can intervene at various stages of the decision-making process about planning permits, planning schemes and appeals about planning permits. The minister can “call in” a planning permit decision (i.e. make the decision themself) if they believe that the application raises a major policy issue or the decision has been unreasonably delayed (s 97B PE Act).

The minister can call in an application if:

the minister thinks that the planning application raises a major policy issue and the determination of the application may substantially effect planning objectives;

the minister thinks that the application decision has been unreasonably delayed to the disadvantage of the permit applicant; or

the land use or development to which the application relates is required to be considered by the minister under law (s 97B).

A responsible authority can also request that the minister decide an application (s 97C). There are different requirements about public notice, rights to object and rights to appeal if the minster is deciding a permit application (s 97D–97M).

Where an application is to be decided by the minister, the minister must (unless certain exceptions apply) appoint a planning panel and refer submissions and objections to the panel. The panel must give anyone who has made a submission or raised an objection, or any other person affected by the permit application, a reasonable opportunity to be heard, and must consider the submissions and objections (s 97E). There are no appeals to VCAT from permit decisions made by the minister (s 97M).